10 Tools to Help You Save Time at the Office
As the old saying goes, “Time is money.” With new technologies, software, and business connectivity tools, people are now able to accomplish more in less time. By successfully operating new software and technological tools, as well as following basic efficiency protocol, you can save you hours in the office. I’m sure this will make your boss and customers happy.
Some of these tools are simple smart phone applications while others are online outsourcing software systems. If you are looking to increase your productivity and save time at the office follow these essential tools and instructions. You will find yourself spending more time at home or with friends without the headache of clutter, long to-do lists, and overworked hours.
The Essentials to a Productive Work Day
Every company needs a simple but efficient administration tool. Harvest is an online and mobile application software that tracks time, sends invoices, and helps you run your business. There are many different tiers of access for the software which include a free service, solo service, basic service, and premium business plan.
If you want to obtain real efficiency within your office than you definitely need to investigate into eFax.com or another comparable platform like FindaFax.com. Both of these companies offer a great service that will have your desk paperless in daysoffering email-based fax software with corresponding fax numbers. When a client sends you an email or purchase order, you are able to electronically sign it or modify it and send back or through operations to production.
This business dashboard software is great for company CFO’s, account executives, business analyst, and financial institutions. If you are looking for a way to monitor your company’s cash flow, account projections, and financial summaries than this is your software. It will save you hours of time-consuming data entry and makes life easier for your accountant.
There are many other companies that offer similar services to Dropbox. The iCloud and Google Docs are just a few of the free services up to the first 1 GB of data. I like Dropbox because they were one of the first companies to this information sharing space. If you work as a project manager or work within a team that needs consistent communication via documents, pictures, and videos than this is your application. Dropbox offers a mobile application, a desktop interface, and an Internet url home base.
This desktop interface allows your business to track clients and communication histories across multiple departments. You cannot run a business without customers and customer service is at the forefront for creating lasting accounts. Therefore, if you are interested in providing superb client satisfaction then this is the tool for you. It will save you time on finding notes and client information before making sales calls because all of your necessary information is right in front of you.
This is one of the most well-known online project management tools currently on the market. If you are interested in saving time and money on simple tasks around the office (given that the tasks can be done remotely) Basecamp is your business tool for the future. You can assign tasks to the general pool of contractors and employees or specifically target one individual within specific skill sets.
This online software is very similar to Basecamp.com, but instead of assigning tasks to a known group of associates whom you invite to your project, you’ll be fishing for contractors throughout the whole world. Data entry, graphic design, and administrative duties are just a few of the many tasks you can assign to professionals throughout the world and save money in doing so. The world is now flat and you can save immense amounts of time and money on contracted work.
If you’re looking to continuously engage customers through online marketing than you need to keep communication up with your fans, customers, and basic following. This can be extremely time-consuming, especially if you are custom writing emails to 1,000 of potential clients. MailChimp is an easy-to-use collection of newsletter templates, customizable emails, and email marketing tools best for small businesses. Save time sending emails using this software or a comparable counterpart.
This nifty little application actually allows you to turn emails into tasks and assign another contact in your phone to accomplish the task. In short, this mobile application is an email client and to-do list maker all-in-one. You can swipe messages to eliminate or assign them as a task with due dates, team involvement, and priority levels. It is great for people who are on the go and deal with emails all day long.
You will save hours upon hours with this mobile application. Let’s face it, the office is often everywhere we go because we are constantly checking messages and doing business on our smart phones or tablets. Mailbox is the optimal email management software, with the ability to schedule “snooze” dates on emails, eliminate junk and spam email from your system through consolidation, and daily notification updates for V.I.P. senders.